Job Introduction
We’re excited to welcome an Events Coordinator to our Rapport team in the City of London. In this role, you’ll join a vibrant and collaborative group supporting one of our key clients, a leading Fortune Global 500 organisation where innovation and high standards drive everything we do.
If you enjoy working at pace, staying organised, and delivering exceptional client support, this role is for you. As part of our established Events team, you’ll help create seamless event experiences from the very first enquiry through the planning stages and all the way to the event day itself.
Type of contract: Full-time, Permanent
Hours: 40 per week (Monday - Friday, shift rota basis with flexibility as per business needs)
What will you get?
- Financial Freedom: Enjoy exclusive travel and grocery discounts, plus life assurance and cash rewards!
- Secure Your Future: Benefit from a contributory pension scheme for a stable financial tomorrow.
- Health Matters: Access wellness programs, an Employee Assistance Program, and digital GP services for holistic support.
- Thrive Personally & Professionally: Unlock endless learning and development opportunities to elevate your career!
- Celebrate Excellence: Shine a spotlight on outstanding peers with WOW Awards for their exceptional contributions.
- Give Back to Community: Take one paid day off annually to support a cause you’re passionate about!
Main responsibilities
The Event Coordinator is primarily responsible for booking, coordinating, and managing the use of the Meeting Rooms and Event Spaces across all of our London Offices. Working closely with the Head of Events you will ensure the smooth running of the department and a seamless client journey.
- Being the first point of contact for our hosts, bookers, and guests.
- Providing a warm and informative welcome, introducing the area and facilities available to key stakeholders.
- Assisting with the coordination and production of all assigned meetings and events.
- Coordinating the planning and delivery of all aspects for an event.
- Taking ownership for each event from the initial enquiry, availability, and diary management, through to the delivery and follow-up of all bookings.
- Working in partnership with all other service providers to develop and deliver events successfully.
- Overseeing the day-to-day event management for all event activity across all our London sites.
- Support multiple different offices with their events.
- Deliver daily reports to key clients and be the key contact for data input for anything relating to Events.
The ideal candidate will
- Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together.
- Ideally have at least two years’ experience in reservations and event coordination, with a solid understanding of event space layouts and setup styles.
- Be confident in business administration, demonstrating strong time‑management skills and exceptional attention to detail.
- Bring excellent interpersonal and communication skills, with the ability to engage effectively at all levels.
- Be comfortable working independently as well as collaboratively within a team.
- Have strong proficiency in Microsoft Office applications.
About us
Rapport Guest Services is a multi-award-winning company, delivering front- and back-of-house guest services for leading organisations across the UK, Ireland, and globally. As part of Compass Group UK&I, we combine people-first culture with exceptional service standards.
We are proud of our commitment to inclusion, wellbeing, and creating opportunities for everyone to thrive. We are also a Disability Confident Employer, offering meaningful roles for individuals with additional needs.
Find out more about us and our values at www.rapportservice.com.
Rapport job adverts always gain a high response rate, but we do review all applications. Please check your inbox and your junk/spam folder for our response to your application. Due to high application volumes, we recommend that you do not apply for more than one role at any time. Please ensure you apply for the role that best matches your experience.