Job Introduction
We are recruiting a Reservations & Events Coordinator to join our Rapport team, based at our client's flagship building in Canary Wharf. The Client is a global bank, and you will be part of a diverse team of 20+ team members. Your role is to to provide a smooth and seamless booking journey for employees who need to reserve meetings and event spaces; you will achieve this by using your own initiative and working seamlessly with different departments.
The Reservations & Events Coordinator role is ideal for someone with great attention to detail and a natural ability to build positive working relationships with different stakeholders. You will be an integral part of a highly professional team based on the Client Suite of our offices. This is a fast-paced, high-volume reception and the ability to take ownership is key to success.
This role is a full-time, permanent role (40 hours per week), working on a shift rota basis from Monday to Friday between 7 AM and 7 PM.
Main responsibilities
- Efficiently managing and processing reservations for meeting rooms and event spaces through various channels, including telephone, email, and in-person inquiries
- Assisting bookers in navigating our hospitality brochure, providing expert guidance on food and drink selections that align with their event goals
- Working closely with the hospitality and kitchen teams to ensure seamless execution of events, from planning to delivery, ensuring all client requirements are met
- Liaising with various departments and external service partners to coordinate logistics, equipment, and other resources essential for successful events
- Providing a warm and welcoming experience to all visitors and employees, embodying a five-star service approach that enhances satisfaction and fosters positive relationships
The ideal candidate will
- Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together
- Bring fresh ideas and solutions to the table while maintaining a process-driven approach and a positive, can-do attitude in all tasks
- Showcase strong written and verbal communication skills, ensuring clarity and precision in all interactions with clients and team members
- Manage time effectively and prioritise tasks with enthusiasm for delivering outstanding customer service at every opportunity
- Build strong relationships and rapport with key stakeholders, creating a welcoming atmosphere that encourages collaboration
- Navigate dynamic situations with ease, expertly managing a varied workload while maintaining high standards of quality
- Stay informed and enthusiastic about food and drink innovations, sharing this knowledge to enhance event experiences for clients and guests
- Exclusive travel discounts with TUI, Expedia, Booking.com and many more
- Save money on your groceries with discounts on Tesco, Sainsbury’s, Morrisons and other major brands
- A wide range of offers dedicated to improving your personal finances for a more secure future, including life assurance cover
- Regular emails filled with the best discounts and savings available
- Receive cash rewards every time you spend and use them on a wide range of brands
- Financial rewards - for recommending your friends and family and/or even when you bring new business to us (legitimate qualified sales leads)
- Contributory pension scheme
- Access to wellness programs to promote the mental health and well-being of our Ambassadors
- Employee Assistance Program to guide and support our team members
- Quick access for you and your immediate family to a Digital GP, and wider healthcare benefits
- Learning & development opportunities to support your personal and professional development and growth
- WOW Awards to celebrate our brilliant Ambassadors nominated for their exceptional service by our guests and clients
- One Paid Day for Charity Work
Why Rapport?
Our people come first, and we are committed to developing you and offering a number of fantastic professional and personal development opportunities. We have a suite of over 50 training workshops and a number of Leadership programmes to support you with your development and career progression within Rapport.
We are committed to equality of opportunity and inclusion within the workplace, and we celebrate everyone’s differences and diverse backgrounds. We have created a number of Employee Networks as part of our “Be Yourself at Rapport” programme, to create a safe space for our Ambassadors to connect and collaborate, ensuring we champion diversity and inclusion in all that we do.
Our Ambassadors’ mental and physical wellbeing is very important to us, and we continue to have a real focus on providing the varied support and initiatives for our teams to get involved in.
Rapport is also a Disability Confident Employer, and we have a number of partnerships with external organisations providing job opportunities within the company for people with special educational needs and disabilities.
About the Company
Rapport is an award winning, specialist company that provides corporate organisations with a range of fully managed front and back of house guest services. Our tailored services are provided to clients in all major cities in the UK and Ireland and in key locations in the US and Hong Kong.
We are very proud to count some of the UK’s most forward-thinking, blue-chip companies as our clients, from small boutique firms to large multi-site international corporations, all with a common goal to provide excellent Customer Service.
Our most prestigious awards include:
- In the 2021 ‘Best Companies to work for’ awards, Rapport was recognised as being the Best Company to Work for in the U.K. Business Services Sector, Rapport was recognised as the second Best (Large) Company to Work for in the UK and third Best Company to Work for in London (all categories and company sizes).
- We were awarded three stars from ‘Best Companies’, their ultimate accolade, in 2021 signifying a ‘World Class’ company.
- Top 30 Best Places to Work in Hospitality in 2021 winner.
- Excellence in Diversity & Inclusion at HR in Hospitality Awards 2019
Rapport is a part of Compass Group UK & Ireland, a FTSE 100 company. Please visit our website, www.rapportservice.com, for further information and before applying to learn more about Rapport and our clients.
We will contact applicants within 5-7 workings days. Rapport job adverts always gain a high response rate, but we do review all applications. Please check your inbox and your junk/spam folder for our response to your application. Due to high application volumes, we recommend that you do not apply for more than one role at any time. Please ensure you apply for the role that best matches your experience.