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Project Coordinator

Please Note: The application deadline for this job has now passed.

Job Introduction

We have a very exciting role for a Project Coordinator who will play an integral part in the project management team of our client, one of the largest technology companies in the world. 

The role will be the primary administration support of projects focused on upgrades and remodelling of the company’s commercial sites. You will coordinate various internal stakeholders working remotely throughout Europe and the Middle East; and independently provide accurate solutions to actualise projects.  

This is a London-based role and will require elements of travel within the UK and across Europe. 

Responsibilities will include: 

  • Providing day to day administration tasks required by the project management team from scheduling, meetings, reporting and other ad hoc requirements.
  • Preparing project briefs, contracts, specifications, submittals, presentations and other project documents. 
  • Collaborating with internal and external business partners; and ensuring project instructions and directions are delivered accurately and efficiently. 
  • Providing answers and solutions as and when problems and/or issues pertaining to project works arise.
  • Coordinating and participating in job site visits and following up required deliverables. 
  • Adopting a flexible and adaptable approach at all times when dealing with ad hoc duties as required. 

Rapport is a leading provider of award winning front of house and reception services covering most cities in the UK.

Our ethos is based on creating rapport with our clients and their guests from the outset, by anticipating their needs and providing outstanding service. We are very proud to who count some of the UK’s most forward-thinking companies as our clients, from small boutique firms to large multi-site international corporations. We run some of the most high profile and exciting corporate operations looking after their high profile visitors.

The services we provide for our clients include Reception Services, the management of meeting rooms, Call Services including Switchboard and Helpdesk and Concierge Services. We also provide many of our clients with Community Managers, a role similar to a duty manager in a five-star hotel.

Rapport really focuses on its employees and we have won numerous awards for the training and engagement of our teams including some of our industry’s highest accolades:  

  • Recognised as a “Best Company” in the annual Best Companies Engagement surveys
  • Top 30 Best Places to Work in Hospitality Award 2014, 2015, 2016, 2017 & 2018 
  • Catey Award (considered the Hospitality Industry’s ‘Oscars’) for Front of House Team of the Year 2013, 2014 & 2018 
  • Catey Award for HR and Training Team of Year 2016

The successful candidate will 

  • Have prior office administration or management experience.
  • Be knowledgeable or be proficient in Apple Mac and ideally skilled in Keynote.
  • Possess exceptional attention to detail and be focused on the small details (an essential for this role).
  • Demonstrate an excellent command of the English language, both in verbal and written communication.
  • Have strong problem-solving skills, able to think on their feet and provide solutions independently and efficiently.
  • Be confident in networking and communicating with various levels of stakeholders.
  • Have the passion and drive to deliver the very highest levels of customer service. 
  • Have great interpersonal skills, an outgoing and vibrant personality.
  • Understand professional etiquette.
  • Have a can-do attitude and the ability to work well under pressure and act both proactively and intuitively. 
  • Be flexible and be available for any travel required. 

The successful candidates will be offered a very competitive salary package plus a range of staff benefits, including pension, store discounts and life assurance. Induction will be conducted at the client’s US headquarters. 

Working hours are typically 8 hours per day, 40-hours per week, Monday to Friday, between 8am and 6pm. On occasion, additional work hours may be required. 

Rapport is committed to the learning and development of our team. We offer over 50 training programmes specifically designed to help you develop the skills you need to make the next step in your career. We have promoted over 70 people from within Rapport in the last 18 months.

Please visit our website (www.rapportservice.com) for further information and before applying to learn more about Rapport.

Rapport