Front of House Coordinator (TFHC)

Job Introduction

We are delighted to be recruiting for a Front of House Coordinator to come join our Rapport team at one of our clients' offices and the oldest skyscrapers in the City of London. Our clients are a European commercial property consultancy company, specialising in leasing office space to a range of companies. 

As part of the 2.2 acres estate, the team have a chance to learn from our wider team's and clients, to develop their skills and knowledge within different industries, as well as broadening their understanding of front of house services.

As one of the longest running Rapport contracts, the team successfully run two ground floor receptions for two buildings, with around 80 different clients. No day or visitor is ever the same, from healthcare professionals to diners for our Michelin star restaurant, the team meet and greet people from all walks of life, giving them a chance to truly shine to visitors from all around the world.

This is a full-time, permanent role (40 hours per week, 8 hours per day), working from Monday to Friday on a shift rota basis between 7 AM and 7 PM. Out of hours overtime may be required on ad-hoc basis, as per client's needs.

Main Responsibilities

• Meeting and Greeting visitors.
• Creating Rapport with our internal tenant’s receptions and employee’s
• Registering visitors using Sky Visitor
• Handling all external and internal calls in a professional manner
• Assisting with Customer Engagement (arranging pop ups, raffles, charity event’s etc.)
• Adopting a flexible and adaptable approach when dealing with ad hoc duties as require
• Assisting with general enquires

The ideal candidate will

• Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together
• Lead with passion and optimism, taking on obstacles head-on and taking pleasure in inspiring the team to continuously provide exceptional service to all clients and visitors
• Have an outgoing personality and be able to easily build rapport with key stakeholders (internal, external and VIPs)
• Be innovative, adaptable, flexible, proactive, organised, detail-oriented, process-driven, and resourceful with a can-do attitude
• Maintain a professional, polite and considerate manner at all times, able to work as part of the team
• Be proficient in Microsoft Office software/package and business administration
• Possess excellent time management skills and the ability to work independently under pressure

Some of our benefits include:

• Exclusive travel discounts with TUI, Expedia, Booking.com and many more
• Save money on your groceries with discounts on Tesco, Sainsbury’s, Morrisons and other major brands
• A wide range of offers dedicated to improving your personal finances for a more secure future, including life assurance cover
• Regular emails filled with the best discounts and savings available
• Receive cash rewards every time you spend and use them on a wide range of brands
• Financial rewards - for recommending your friends and family and/or even when you bring new business to us (legitimate qualified sales leads)
• Contributory pension scheme
• Access to wellness programs to promote the mental health and well-being of our Ambassadors
• Employee Assistance Program to guide and support our team members
• Quick access for you and your immediate family to a Digital GP, and wider healthcare benefits
• Learning & development opportunities to support your personal and professional development and growth
• WOW Awards to celebrate our brilliant Ambassadors nominated for their exceptional service by our guests and clients
• One Paid Day for Charity Work

Why Rapport?

Our people come first, and we are committed to developing you and offering a number of fantastic professional and personal development opportunities. We have a suite of over 50 training workshops and a number of Leadership programmes to support you with your development and career progression within Rapport.

We are committed to equality of opportunity and inclusion within the workplace, and we celebrate everyone’s differences and diverse backgrounds. We have created a number of Employee Networks as part of our “Be Yourself at Rapport” programme, to create a safe space for our Ambassadors to connect and collaborate, ensuring we champion diversity and inclusion in all that we do.

Our Ambassadors’ mental and physical wellbeing is very important to us, and we continue to have a real focus on providing the varied support and initiatives for our teams to get involved in.

Rapport is also a Disability Confident Employer, and we have a number of partnerships with external organisations providing job opportunities within the company for people with special educational needs and disabilities.

About the Company

Rapport is an award winning, specialist company that provides corporate organisations with a range of fully managed front and back of house guest services. Our tailored services are provided to clients in all major cities in the UK and Ireland and in key locations in the US and Hong Kong.

We are very proud to count some of the UK’s most forward-thinking, blue-chip companies as our clients, from small boutique firms to large multi-site international corporations, all with a common goal to provide excellent Customer Service.

Our most prestigious awards include:

• In the 2021 ‘Best Companies to work for’ awards, Rapport was recognised as being the Best Company to Work for in the U.K. Business Services Sector, Rapport was recognised as the second Best (Large) Company to Work for in the UK and third Best Company to Work for in London (all categories and company sizes).
• We were awarded three stars from ‘Best Companies’, their ultimate accolade, in 2021 signifying a ‘World Class’ company.
• Top 30 Best Places to Work in Hospitality in 2021 winner.
• Excellence in Diversity & Inclusion at HR in Hospitality Awards 2019

Rapport is a part of Compass Group UK & Ireland, a FTSE 100 company. Please visit our website, www.rapportservice.com, for further information and before applying to learn more about Rapport and our clients.

We will contact applicants within 5-7 workings days. Rapport job adverts always gain a high response rate, but we do review all applications. Please check your inbox and your junk/spam folder for our response to your application. Due to high application volumes, we recommend that you do not apply for more than one role at any time. Please ensure you apply for the role that best matches your experience.