Job Introduction
Are you a proactive, detail-oriented professional who is ready to keep an office running at its best? We are recruiting an Dedicated Office Coordinator to join our Rapport team at one of our client's offices. Our client is one of the world's leading technology companies, offering a fantastic opportunity to gain exposure to both facilities management and reception coordination.
This is a dedicated cover role, where you will travel across our regional sites to provide support during annual leave, sickness, and other planned or unplanned absences, ensuring seamless operations across the portfolio.
Type of contract: Full-time, 14 Month Fixed Term Contract
Hours: 40 per week (Monday-Friday; shift rota basis from 8 AM to 6 PM)
Base: Covering the 4 London Offices and travelling to Swindon, Cambridge and St Albans, travel costs will be covered.
What will you get?
- Financial Freedom: Enjoy exclusive travel and grocery discounts, plus life assurance and cash rewards!
- Secure Your Future: Benefit from a contributory pension scheme for a stable financial tomorrow.
- Health Matters: Access wellness programs, an Employee Assistance Program, and digital GP services for holistic support.
- Thrive Personally & Professionally: Unlock endless learning and development opportunities to elevate your career!
- Celebrate Excellence: Shine a spotlight on outstanding peers with WOW Awards for their exceptional contributions.
- Give Back to Community: Take one paid day off annually to support a cause you’re passionate about!
Main responsibilities
- Performing day-to-day reception and administrative duties.
- Liaising with vendors, and assisting the teams permanently based in the building.
- Managing the meeting room bookings and visitor registration.
- Collaborating with the Facilities Managers regarding various facility-related tasks.
- Working closely with other service providers (security/cleaners) to maintain the building and service levels at a high standard.
- Taking on ad-hoc tasks outlined by your manager, the client, and Facilities Managers.
The ideal candidate will
- Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall, and Stronger Together.
- Have excellent communication skills, written and verbal.
- Have an outgoing personality and the ability to easily create rapport with key stakeholders (internal, external, and VIPs).
- Be creative, process-driven, resourceful, with a can-do attitude and the ability to multitask.
- Be proactive, adaptable, organised, flexible, with great attention to detail, and ambition to learn and grow.
- Have the ability to work independently, and as part of a large team.
- Display excellent personal presentation and interpersonal skills.
About us
Rapport Guest Services is a multi-award-winning company, delivering front- and back-of-house guest services for leading organisations across the UK, Ireland, and globally. As part of Compass Group UK&I, we combine people-first culture with exceptional service standards.
We are proud of our commitment to inclusion, wellbeing, and creating opportunities for everyone to thrive. We are also a Disability Confident Employer, offering meaningful roles for individuals with additional needs.
Find out more about us and our values at www.rapportservice.com.
Rapport job adverts always gain a high response rate, but we do review all applications. Please check your inbox and your junk/spam folder for our response to your application. Due to high application volumes, we recommend that you do not apply for more than one role at any time. Please ensure you apply for the role that best matches your experience.